Executive Administrator at Zipline
San Francisco, Remote, Remote Full Time
This isn’t just some nifty iPhone app that people are going to download once and never use again. We’re building the backbone to retail operations. That’s over 17 million people in North America alone who could have a less crappy job because we exist. Our software solves a real problem, and the people we’re selling to love us for it.
Our mission is to bring retail operations out of the dark ages and give companies effective tools that their employees love to use. You will improve the way that this 4.4 trillion dollar industry communicates with its store employees and save them from sad, slow, inefficient systems (think fax machines, voicemails, and the postal service). People deserve better! We need your help to make this happen.
We are an early stage, well-funded company. We have awesome investors, great customers and are looking for an Executive Administrative Assistant to help us shape the company’s future. We work fully remotely, which means you’ll have the flexibility to work where you’d like within North America. As Executive Admin, you’ll be responsible for overseeing the day-to-day maintenance of our remote office and ensuring that all employees are set up for success. This is a great opportunity for someone with strong organizational and communication skills who is excited to learn more about how rapidly growing teams operate.
What You’ll Do:
Oversee our remote office: Ensuring that everyone can operate at full speed, including proper management and approval of corporate expenses, develop and maintain efficient systems to support our two founders by proactively managing their calendars and booking travel arrangements
Go-to person for admin support & requests: Act as the point of contact on time-sensitive requests, route questions to the appropriate person/stakeholder, oversee communication with remote employees regarding travel and visits, schedule team meetings, maintain the integrity of internal tools/systems, and assist in onboarding and offboarding procedures
Event planning: Planning our company offsites and customer advisory board meetings, and assist with any conference logistics. You won’t have to do everything yourself (for example, you’ll have access to a travel agency for booking flights) but you will be taking the lead for any event planning initiatives
Help build a vibrant company culture: welcome new hires with equipment and swag, and coordinate bi-annual offsites. You’ll ensure we are celebrating the milestones — anniversaries, birthdays, life events, and major team wins!
Support our recruitment efforts: Help schedule candidate interviews and keep the pipeline filled and moving by sourcing qualified candidates
Initiate ad-hoc projects: What could we be doing better/smarter?
Who You Are:
You are a natural communicator and have the ability to communicate with people at all levels within the company and external vendors. You are an excellent writer and know how to articulate yourself very clearly through your writing.
You’re a self-starter and problem-solver who is willing to roll up your sleeves and get scrappy! You are resourceful and overcome obstacles in creative ways. You are proactive and anticipate what needs to be done. You don’t wait for someone to hand you a manual and tools to get the job done; you WROTE the manual.
You have an eagle eye for details, a knack for organization, and talent for just getting it done.
You possess a friendly personality and you’re someone who loves to help people.
Why you want this job:
Impact: You’ll play a crucial role in positioning the team to operate at its best, providing the team with access to tools and resources so we can reach our greatest potential.
Growth: You’ll have room to make an impact, learn, and invest in your long-term professional development.
Variety: You’ll work on a wide range of pr…
Administrative , Virtual Admin , Event Planning , HR & Recruiting
Human Capital Management Delivery Analyst Alight Solutions 01/15/19 FYI from TeleWrk Staff: on the employer’s career page (https://careers.alight.com/search-results?m=3&keywords=virtual) it states...Apply For This Job